A conference that runs to the minute starts with a budget that runs to the dollar. Here is the checklist we use for every corporate event.
Before you sign the venue
- Confirm the attrition clause on room blocks
- Get AV quoted separately from the venue package
- Ask for food and beverage minimums in writing
During planning
Track every commitment in one shared budget, with a line for contingency. We recommend ten percent for events over two hundred guests.
After the event
Send a final report within two weeks: actual spend against budget, attendance, and the three things to change next year.
