Full Wedding Planning
Budget, vendors, meetings, design and timeline, managed from engagement to send-off.
Learn more Full Wedding PlanningWedding planning in Springfield & beyond
Say “I do” and let us handle everything else
We plan, design and run weddings for couples who want a beautiful day without the stress of managing it. One dedicated planner, one clear plan, and a team that shows up first and leaves last.
Now booking 2027 wedding season 12 dates left for spring
Rosewood EstateThe Oak PavilionLakeside ManorWillow Creek BarnIvy HallThe Garden Conservatory
Our Story
A small studio that treats every wedding like the only one
SWPWeddingPlanner started in 2012 with one planner, a borrowed binder and a backyard wedding in Springfield. Today we're a close team of planners, designers and coordinators, and we still cap the number of weddings we take each season so every couple gets our full attention.
We listen first. Whether you picture a candlelit ballroom, a barn under string lights or forty guests on a lakeside lawn, we shape the plan around how you want the day to feel, then keep the budget, vendors and timeline on track so you never have to chase anything.
Olivia Hart
Olivia Hart Founder & Lead Planner
14years of
love stories
love stories
Why Hire a Planner
What changes when you hand us the planning
Your Evenings Back
Couples spend around 250 hours planning a wedding. We take on the research, calls and follow-ups.
A Budget That Holds
We set a realistic number early, track every deposit and show you where to save without losing what matters.
Vendors Who Deliver
We only recommend people we've watched work, and we keep every one of them on the same timeline.
Calm When Plans Change
Rain, a late delivery, a missing boutonniere: there's a backup ready, fixed quietly before you notice.
Services
Help with all of it, or just the parts you need
Every service comes with a dedicated planner, a written plan and a monthly check-in, so you always know what's done and what's next.
Compare Packages 
Venue Sourcing
A shortlist that fits your guest count and budget, plus tours and contract negotiation.
Learn more Venue Sourcing
Design & Florals
Mood boards, palettes, tablescapes and floral direction that make the room feel like you.
Learn more Design & Florals
Day-of Coordination
We step in six weeks out, confirm every vendor and run the day so your family can relax.
Learn more Day-of Coordination
Destination Weddings
Travel, room blocks, welcome events and local vendor teams for weddings far from home.
Learn more Destination Weddings
Catering & Cake
Tastings, menus, dietary needs and dessert tables from caterers and bakers we trust.
Learn more Catering & CakeWedding Styles
Whatever your style, we've planned it before
Start with the feeling you want. We'll bring the venues, vendors and design ideas that fit it.
Your Planning Timeline
What we'll do together, month by month
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12 months out
Budget, guest list & venue
We set the budget, estimate the guest count and lock in the venue and date.
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9 months out
Key vendors booked
Photographer, caterer, band or DJ and florist are chosen and contracted.
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6 months out
Design takes shape
Mood board, palette, stationery and attire decisions come together.
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3 months out
Details confirmed
Menus tasted, invitations sent, rentals and transport finalized.
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Wedding week
Rehearsal & run of show
We run the rehearsal, share the minute-by-minute timeline and handle every setup.
40+ venuesvisited, vetted and planned in
Venues
Springfield venues we know by heart
We've planned in historic halls, family farms, garden estates and downtown lofts across central Illinois. We know which rooms glow at sunset, which lawns need a rain plan and which kitchens can serve a plated dinner for 250.
Tell us your guest count and the feel you want. We'll send three to five options with pricing, availability and honest notes on each.
- Historic ballrooms
- Rustic barns & farms
- Garden & estate lawns
- Lakeside pavilions
- Downtown lofts
- Chapels & churches
Featured Wedding
Claire & Ethan
Rosewood Estate, Springfield · October 2025A rain forecast two days out meant moving 180 guests from the lawn to a tented terrace. We had the backup tent on hold since month three, so the only change guests noticed was the extra candlelight.
We saw the forecast, called Olivia, and she said “already handled.” That was the moment we stopped worrying.
180guests
14vendors
11 moof planning
Real Weddings
More love stories we helped tell
Packages
Clear, flat-fee packages with no surprises
Pick the level of support that suits you. Every package can be adjusted once we know your plans.
Day-of Coordination
$1,499 USD
You've planned it all. We run the day.
- 6Weeks of pre-wedding support
- 10Hours of on-site coordination
- Vendor confirmations
- Ceremony rehearsal
- Detailed day-of timeline
Most booked
Partial Planning
$3,499 USD
Guidance on the big decisions, full coordination on the day.
- 6Months of planning support
- 150Guests with RSVP tracking
- Vendor referrals & meetings
- Design direction & mood board
- Budget tracking
- Planner & assistant on the day
Full Planning & Design
$6,999 USD
Complete planning and styling, start to finish.
- 12Months of unlimited planning
- 250Guests with seating chart design
- Venue sourcing & tours
- Full décor & floral design
- Rehearsal dinner planning
Destination and multi-day celebrations are quoted individually. A 30% retainer secures your date.
Kind Words
What couples say after the last dance
★★★★★
Our florist cancelled two weeks out and we only found out after the wedding, because the team had already replaced them. That's exactly the kind of planner you want.
Rachel & Tom
Full Planning, June 2025★★★★★
We came in with a Pinterest board and a tight budget. They showed us where the money should go, and the reception looked better than anything we'd pinned.
Priya & Arjun
Partial Planning, Sept 2025★★★★★
My mom usually runs every family event. At our wedding she sat down, ate dinner and danced all night. Worth it just for that.
Kendra & Michael
Day-of Coordination, May 2026★★★★★
Two families, two traditions and three ceremonies in one weekend. Every elder knew where to stand and every outfit change happened on time. We still cannot believe how calm it felt.
Aisha & Marcus
Full Planning, Aug 2025★★★★★
They found us a lakeside venue we had never heard of, negotiated the contract and saved us enough to upgrade the band.
Nora & Reza
Partial Planning, July 2025★★★★★
The timeline they sent the week before was so clear our photographer asked to keep a copy for other weddings.
Grace & Leo
Day-of Coordination, Apr 2026FAQ
Questions couples ask us most
Can't find your answer here? Your first consultation is free, and there's no such thing as a silly question.
How far in advance should we book a planner?
For full planning, 12 to 18 months before the wedding gives you the best choice of venues and vendors. Partial planning works well from 6 to 9 months out, and day-of coordination can start as late as 8 weeks before.
Do you only plan weddings in Springfield?
Springfield and central Illinois are home, but we plan across the Midwest and travel for destination weddings. Travel costs are quoted up front with no hidden extras.
Can we use vendors we've already booked?
Of course. We'll add them to the plan and timeline and coordinate with them just like our own partners.
Do you take a commission from vendors?
No. We charge a flat planning fee, so our recommendations are based only on what's right for your wedding and budget.
What if our wedding date changes?
Your retainer moves with you. We'll help you rebook vendors and adjust the timeline at no extra planning cost, subject to our availability.
The Journal
Planning tips from our team
Where to spend and where to save on your wedding budget
The three line items guests always notice, and the ones nobody remembers.
Read article — Where to spend and where to save on your wedding budget
Ten questions to ask on every venue tour
From rain plans to noise curfews, the details that change your whole day.
Read article — Ten questions to ask on every venue tour
Small touches that make guests feel looked after
Welcome bags, clear signage and a timeline that keeps the party moving.
Read article — Small touches that make guests feel looked afterLet's Talk
Tell us about your day and we'll take it from here
Here's what happens after you send the form:
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1
We reply within one business day
Your planner checks your date and sends a few times for a call.
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2
Free 45-minute consultation
We talk through your vision, guest count and budget.
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3
Your written proposal
A tailored plan with package, pricing and next steps. No pressure.
Book a Free Consultation
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