{"id":38,"date":"2026-10-04T11:58:18","date_gmt":"2026-10-04T11:58:18","guid":{"rendered":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/2026\/10\/04\/how-to-plan-a-conference-in-six-months-a-producers-timeline\/"},"modified":"2026-10-04T11:58:18","modified_gmt":"2026-10-04T11:58:18","slug":"how-to-plan-a-conference-in-six-months-a-producers-timeline","status":"publish","type":"post","link":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/2026\/10\/04\/how-to-plan-a-conference-in-six-months-a-producers-timeline\/","title":{"rendered":"How to plan a conference in six months: a producer\u2019s timeline"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Six months is the sweet spot for a conference of 300 to 2,000 guests: long enough to secure a good venue and strong speakers, short enough to keep the team focused. Here is the timeline our producers follow.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Months 6\u20135: goals, budget and venue<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Write down the one outcome that makes the event a success \u2014 pipeline, partner signings, internal alignment \u2014 and set the budget against it. Shortlist three venues and visit them in person before signing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Months 4\u20133: speakers and programme<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Confirm keynotes first; they shape the rest of the agenda. Open early-bird ticket sales as soon as two headline speakers are announced.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Months 2\u20131: production and promotion<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Lock the run of show, brief AV and catering, and push promotion hard in the final six weeks, when most tickets sell.<\/p>\n\n\n","protected":false},"excerpt":{"rendered":"<p>Six months is the sweet spot for a conference of 300 to 2,000 guests: long enough to secure a good venue and strong speakers, short enough to keep the team focused. Here is the timeline our producers follow.<\/p>\n","protected":false},"author":1,"featured_media":18,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-38","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-planning"],"_links":{"self":[{"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/posts\/38","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/comments?post=38"}],"version-history":[{"count":0,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/posts\/38\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/media\/18"}],"wp:attachment":[{"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/media?parent=38"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/categories?post=38"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/scintillawpthemes.com\/demo\/swp-event-pro\/wp-json\/wp\/v2\/tags?post=38"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}